Catsfield Village Hall

1.	THE HIRER will be responsible for the supervision of all persons on the premises and supervise the car parking arrangements to avoid obstruction of the highway and shall ensure that minimal noise is made on arrival and departure.
2.	THE HIRER shall not use the premises for any purpose other than that described in the hiring agreement and shall not sub hire or allow the premises to be used for any unlawful purpose or in any unlawful way nor do anything or bring onto the premises anything which may endanger the same or any insurance policies in respect thereof nor allow the consumption of alcoholic liquor without written permission.
3.	THE HIRER shall be responsible for obtaining a Iicence as may be needed for the sale of intoxicating liquor.
4.	THE HIRER shall comply with all conditions and regulations made in respect of the premises by the Fire Authority, Local Authority, the local Magistrates Court or otherwise particularly in connection with any event which includes public dancing or other similar public entertainment or Stage plays.
5.	THE HIRER shall indemnify the Committee for the cost of repair of any damage done to any part of the property including the curtilage thereof or the contents of the buildings which may occur during the period of the hiring because of the hiring.
6.	THE HIRER shall be responsible for leaving the premises and surrounds clean and tidy, locked and secured unless otherwise directed and any contents temporarily removed from their usual positions properly replaced otherwise the Committee shall be at liberty to make an additional charge.
7.	IF THE HIRER wishes to cancel the booking before the date of the event and the Committee is unable to conclude a replacement booking, the question of payment or the repayment of the fee shall be at the discretion of the Committee.
8.	THE COMMITTEE RESERVES the right to cancel this hiring in the event of the hall being required for use as a Polling Station for a Parliamentary or Local Government election or by-election, in which case the HIRER shall only be entitled to a refund of any deposit paid.
9.	IF ANY PART of the premises is deemed unfit for the use for which it has been hired the Committee shall not be liable to the HIRER for any resulting loss or damage whatsoever.
10.	ELECTRICAL APPLIANCE SAFETY. THE HIRER shall ensure that any electrical appliances brought by him to the premises and used there shall be safe and in good working order and used in a safe manner. Where a residual circuit breaker is provided under the terms of the PE or CPL, the HIRER must make use of it in the interest of public safety.
11.	THE HIRER shall be responsible for making arrangements to ensure that any third-party claims which may lie against him or her (or the organisation if acting as a representative) whilst using the Village Hall. (The Village Hall is insured against any claims arising out of its own negligence).
12.	ACCIDENTS AND DANGEROUS OCCURENCES.  THE HIRER must immediately report all accidents involving injury to the public to the Committee.
13.	ANIMALS. THE HIRER shall ensure that no animals or birds except guide dogs are brought into the hall, other than a special event agreed by the Committee. No animals whatsoever are to enter the kitchen at any time.
14.	COMPLIANCE WITH THE CHILDRENS ACT. THE HIRER shall ensure that any activities for children under eight years of age comply with the provisions of The Children Act 1989 and only fit and proper persons have access to the children.
15.	FLY POSTING. THE HIRER shall not carry out or permit fly posting or any other form of unauthorised advertisements for any event taking place at the hall and shall indemnify the Committee accordingly against any action, claim and proceedings arising from any breach of this condition.
16.	THE HIRER shall have no more than 120 persons at the premises
17.	SPECIAL CONDITIONS:
18.	THE HIRER to collect the necessary keys from Mrs Carol Hodgson. April Cottage 5 Church Road Catsfield 07985 788848 unless otherwise arranged.

CATSFIELD VILLAGE HALL – HANDY HINTS FOR HIRERS
	All directions are when viewed from the back of the hall facing the stage.
FIRE	All the fire exists are clearly marked and signs can be switched on near the swing doors. The Fire Alarm is manually operated and is located half way down the hall on the left hand side by the glazed door fire exit.
HALL LIGHTS	The lights in the village hall are controlled by switches on left hand wall behind the swing doors. The village hall circuits are protected by trip switches. If lights or appliances fail to work try just once to reset the appropriate trip – located in the cupboard on the left in the passage through the double doors to the left of the stage.
STAGE LIGHTS	Operated by the switch by the door on the left of the stage.
HEARING LOOP	This is an installed unit with a switch in the grey box on the left of the stage.
TABLES	Long tables are at the end of the passage to the left of the stage, through the double doors. Small tables are in the cupboard by the piano.
HEATING	There is normally no need to touch the controls but if the temperature alters to an unacceptable level, detailed instructions are by the thermostats in the hall and Hermon Cottage.  Please follow them carefully and re-set at the end of hire.
KITCHEN	Basic cutlery and crockery for 20 people provided. A more extensive range is available by prior arrangement with the booking clerk. A mop and cloth for dealing with spills are available. Please provide your own dish/tea cloths.
FIRST AID	A standard kit is located just inside the kitchen door.
TELEPHONE AND WIFI	There are no public telephone facilities in Catsfield. Please ensure you have a mobile phone for emergencies but beware that the mobile signal is patchy at best. Basic wifi is available – use the code on the TP Link extender by the double doors to the side of the stage.
FAN	The controls are to the right side of the main fuse box (see under Hall lights). Once switched on, adjust the speed with the rotary control to the right of the main switch.
SOUND AND VISION	A hand-held wireless microphone, a CD player in cabinet on stage and a projector for linking to a PC and screen are available on request.
STAGE CURTAINS	Main curtains (gold) are operated by a cord in the recess to the left side of the stage. The second row curtain (black) operating cord is on the wall on the left side of the stage.
PROJECTOR AND SCREEN	Remote controls for both can be found in a box in the Small Table cupboard together with a selection of connecting leads for your audio/visual devices.  Please check in advance that the cables we have will suit.
WATER	A stopcock is located behind the inner door of the gents toilet.
FINALLY	We regret that, on the advice of our insurers, we are unable to accept any responsibility for loss or damage to any items or equipment left or stored in the hall.   We hope your hire of the hall proves satisfactory – please let the booking clerk know if this is not so and constructive criticism is welcomed.   Please leave the hall as you would wish to find it and would ask you to take all your rubbish home with you as disposal facilities are extremely limited – we have no capability for recycling. Please don’t forget to switch off the lights. The lights in the entrance hall, main toilets and passage between the hall and Hermon Cottage are automatic.
	Catsfield Village Hall, Church Road, Catsfield, TN33 9DP.  Reg Charity no:1001062  Date: August 2023